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Amazing Features

Make life simpler for Project managers,Team members, business owners and HR

Timesheet

All Features

All the features can be turned on or off based on your organization's needs. Each location, department, and individual employee can have a different set of features.

Mobile Features

  • Employees can log time and send their timesheets for approvals.
  • Employees can track time by using Timers. Timers can be started, stopped and paused. Multiple timers can run at the same time.
  • Employees can log time against Customers / Projects / Tasks / Activity / Position.
  • Employees can mark time as billable.
  • Employees can upload documents and take pictures while logging time.
  • Managers can edit and approve timesheets
  • Employees and Managers can check calendars

Multi Location and country support

  • Multi-language support - MyWebTimeSheets is available in multiple languages.
  • Location specific week start date (Friday, Saturday, Sunday, Monday…)
  • Date Format, Currency and Number format can be different for different locations.
  • Each of your organization location can have their own public holidays
  • Timesheet rules can be set based on local government regulations.
  • Each location can have a different timesheet model and frequency at which employees submit timesheets.
  • Custom email templates can be created to send notifications and alerts in different languages.

Enterprise grade

  • SAML - Single Sign-on. Employees will love this, they do not have to remember passwords for every single application they use. Administrators love this since this improves security
  • SCIM - Syncing of users with Active Directory. Implemented using Onelogin and Okta (Coming soon Azure AD and Centrify)
  • Multi-Language Support
  • Your company logo in the login page and header of the application.
  • Custom email templates for sending out Alerts and Notifications.
  • Reports can be auto generated and emailed to managers on a predefined schedule.

Project management

  • Unlimited projects, tasks,clients
  • Task delegation
  • Team view
  • Add and reassign team members
  • View Team calendars
  • Integrated with HRIS and Leave Management

Project Costing and Profitability

  • Gain insights into project progress
  • Optimize Client Billing
  • Improve project Costing
  • Increase capacity planning

Employee Self service

  • View time spent on projects, tasks and activities
  • Quick and easy interface for timesheet entry
  • View pending timesheets and approve online
  • Real time info of hours and leave balances
  • Online leave application, approval and email notifications

Different ways of logging time

  • Time can be logged using timers.
  • Employees can log time on week view.
  • You can log time in the day view. Employees must use the day view to log the start and end times of the work.
  • An intuitive calendar view is also available for employees to log their time.
  • Employees can attach notes for each time entry.
  • Employees can log time against different combinations of Customers / Projects / Tasks / Job Roles.

Integrations

  • Using our API, you can extract and add data to MyWebTimeSheets
  • Exports that are compatible with Payroll providers like ADP, XERO, Quick Books, and Others
  • Automate your workflow and connect your apps using Zapier. Using zapier you can integrate MyWebTimesheets with 1000 plus other applications.
  • Get your Alerts, reminders and Notifications in Slack and Hip Chat.
  • Documents can be stored and retrieved from your Google Drive and Drop Box.
  • Excel Exports in the format you need.

Calendars

  • View monthly calendar of individual employees
  • Calendars can be linked to Google Calendar and Microsoft Outlook
  • Team calendars will give you staffing position at a glance in real time
  • You can see the calendar of an employee for the whole year
  • Work anniversaries and Birthdays are displayed in Calendars

Timesheet approvals

  • Automatic approval workflow for Timesheets
  • Up to 3 approvers in a leave approval path
  • Each approver in the approval path can also have placeholders like the Project Manager, Customer Manager, Employee Supervisor, Department Manager, or HR Manager….
  • Customer contacts can log in and approve timesheets.
  • An approval path can be defined for the company, the location, the department, or even for an individual employee.
  • Escalations: Timesheet approval can be escalated to a different manager if it is not approved within a set time frame
  • Delegation: Set backup users for the approving manager. Approval will go to the backup manager when the approving manager is on leave/vacation.
  • HR Managers and Super managers can approve or reject any Timesheet.
  • To ensure timesheets are approved in a timely manner, reminders will be sent automatically to approvers.
  • By clicking on the links in the email, timesheets can be approved.
  • Observers can be set so that users who are not involved in the approval process can still be notified.

Overtime Calculations and time banking

  • It is possible to configure daily and weekly overtime rules
  • Overtime rules for California can be configured.
  • You can configure overtime rules based on different country regulations.
  • Extra hours logged on a timesheet can be banked. These banked over can be moved to time off hours, used in the next timesheet, or paid off.

Shift and Schedules

  • For companies who work multiple shifts, shifts can be created
  • Work patterns of individual employees can be created
  • This will ensure accurate calculation of leave duration of leave requests made by employees who work on shifts

Reports

  • Management reports can be downloaded in Excel and PDF formats
  • Reports can be scheduled to run at periodic intervals and emailed to managers
  • Reports with filters can be saved as Smart Views. Using smart views, you can run the saved reports without having to set the filters every time
  • Some of the reports are current leave balances, leaves taken, leave requests made, overtime requests, manual adjustments made all filterable by an employee, locations, departments, job titles and employee types
  • Each report has many filters for you

All employees are not the same

  • Set different sets of company holidays for each location of your global offices. Sydney can have one set, Shanghai another and San Francisco another set of holidays
  • Individual employees can have their own set of holidays
  • Weekly offs and Regular work hours can be set at Location, Department, Position and even at an employee level
  • When holidays are added or changed, duration of all leave requests that were already applied will be recalculated. This will be very useful for Holidays which are declared based on Moon sightings

Reminders and alerts

  • Send Leave reminders to Managers when employees go on leave
  • You can set reminders for upcoming birthdays and work anniversaries
  • Reminders for employees and managers when annual carried over leave is going to expire. (If your company policy have an expiry date for carry overs)
  • Alert managers when employees apply leave without balance. (If your company policy allows employees to apply for leave without balances)
  • Send information to finance and other interested users when a leave is applied and approved

Access Roles and permission for users

  • Fine-Grained Access Control. For example, you can restrict employee John to view only timesheets of employee Mark
  • You can easily control who can log what information and edit what information
  • Improve compliance using Role-based access control: Each application role can have a specific set of permissions with a scope. For example, you can permit a user just to view timesheets of employees in the HR department in London Location
  • Create as many application roles as you want. There is no restriction.
  • Restrict Users to log into MyWebTimeSheets only from a set of IPs or range of IP addresses
  • 2FA - Two factor authentication is available

Security

  • We use data centers and servers that have 24/7 monitoring and surveillance and robust physical security controls.
  • 256-bit Encryption SSL is used to encrypt all data when data flows through our application.
  • MyWebTimesheets is hosted on AWS servers (Market leaders in cloud hosting
  • Your data is replicated, between data centers in different locations, to make sure it’s always available when you need it.
  • MyWebTimesheets uses multiple layers of data security, and this keeps it running 99.9% of the time so that you can have access to the application 24/7.